How to Create and Manipulate Dropdown Lists in Microsoft Excel

Dropdown lists are an effective tool within Microsoft Excel. They let you quickly and effortlessly select from an array of options without having to enter each option. The article below we’ll explain how to create and edit dropdown lists using Microsoft Excel. We will discuss aspects like the definition of a dropdown lists what it is, how to create dropdown lists, adding data to a list of dropdowns edit dropdown list entries and removing entries from a dropdown list the addition of a dropdown list in multiple cells as well as using conditional formatting for dropdown lists.

What is a Dropdown List?

Dropdown lists are an Excel feature that lets users to choose quickly from a range of options. If you click on the list of dropdowns, an array of pre-defined options will appear. You then have the option of selecting one of these options to add to your excel spreadsheet. This is particularly useful in situations where you must choose from a variety of choices that are long or hard to type.

Creating a Dropdown List

Making a dropdown list using Excel is quite simple. The first step is select the cells in which you would like the dropdown list to appear. Next, select the Data tab and choose Data Validation. On the Data Validation window, select List from the Allow dropdown menu. In the Source field, type in the list of choices you would like to be included on the list of dropdowns. Once you’ve entered your list of choices Click OK. The dropdown list will be displayed in the cells you have selected.

Adding Data to a Dropdown List

After you’ve created the dropdown list, you might need to add more data to it. In order to do this, you’ll have to modify the options list within the Data Validation window. For opening the Data Validation window, select those cells in the dropdown lists appear and select the Data tab. Next, click Data Validation and add the additional options to the field that is called Source. Once you’ve selected the options you want to add then click“OK“ to save your modifications.

Editing Dropdown List Entries

Editing the existing entries by using the dropdown list. To do this, simply open the Data Validation window and select the entry you wish to change. After that, you can make the changes you want to make and select OK to save the changes.

Eliminating entries from a Dropdown List

If you want to delete one of the entries from your drop-down then open the Data Validation window and select the entry you wish to delete. Click the Delete button and then click“OK“ to save your modifications.

Adding a Dropdown List to Multiple Cells

It is also possible to create a dropdown menu for multiple cells at the same time. For this to be done, choose the cells you wish your dropdown lists to appear , and launch the Data Validation window. Enter the options list in the Source field, and then click OK. The dropdown menu will appear in all selected cells.

Utilizing Conditional Formatting using Dropdown Lists

You can also apply conditional formatting using the dropdown list. For this to be done, click on those cells where the dropdown list appears , and launch the Conditional Formatting Window. Select the desired rule, and select“OK“ to save your modifications. The conditional formatting will then be added to the dropdown menu.

Conclusion

Dropdown lists can be a very powerful tool that is available in Microsoft Excel. They let you quickly and quickly select from a the options available without having to enter each option. The article we talked about how to make and edit dropdown lists using Microsoft Excel. We covered subjects like what is a dropdown list what it is, how to create dropdown lists, including information to a dropdown list and editing entries in a dropdown list and removing entries from a dropdown list dropping a list of dropdowns into multiple cells and applying conditional formatting to the dropdown list. Based on the information you’ve learned through this tutorial, you will now be able build and modify dropdown lists within Microsoft Excel.